There is always a general trend for businesses to look outward rather than inward in the quest for increasing revenues and viability. This is why businesses continuously look to adapt to modern technology and trends. Again, companies also face some challenges while running the business, such as managing their employers, tracking their attendance and time, and maintaining accurate information about their working hours, shifts, leave, etc. These have also triggered the need to utilize modern technology and tools.
One such biggest challenge faced by businesses is managing the attendance and time of their employees. Employees are the workforce and the biggest asset of a company so a company needs to track its capability and responsibility without any error. This is why companies are now automating their various areas to make work processes and daily life an easy affair. So, if you are a business owner, make sure you have automated your HR department by implementing HR software, including a robust Attendance Management System.
Read More: Why Build Payroll and HR Software: Key Benefits To Consider
A Brief Overview of Attendance Management Software:
Workforce dynamics are constantly evolving today, forcing organizations to adapt to these quick changes. So, if you have salaried employees, an attendance management system can allow you to see how often your employees are working, even when they work remotely. In addition, it will let you know if your employees are punctual or not and let you keep track of how many days off employees use. These are indeed crucial for your business. Thus, attendance management software can be an excellent way to track your employees’ attendance and punctuality and, at the same time, minimize the loss in productivity.
So, suppose you have not yet shifted to incorporating attendance management software. In that case, you may face several problems such as maintaining physical attendance registers, excel sheets, biometrics, and on-site attendance issues which are vulnerable to errors and outdated.
However, there are different types of attendance management solutions available, and each differs a little from the next. But each one of them is capable enough to enhance the productivity of an organization. But what you have to do is choose the best solution for you that will suit your business needs and requirements. Different types of attendance management software are:
- Biometric Attendance Software: A biometric attendance system is very popular today for several good reasons. Most importantly, it prevents anyone from buddy punching resulting, and thus it saves the organization from leakage of time.
- Break-time Tracking Software: Several organizations now feel the need to track the duration of breaks taken by their employees. This type of software allows the employees to punch in and punch out multiple times in a day.
- Online Attendance Management Software: It is a time-tracking system that can perform logins and logouts from virtually any location with an internet connection.
Top 10 Benefits of Implementing an Attendance Management System:
Are you wondering why most organizations have now saved a significant amount of money by hiring a Software Development Company in India to implement attendance management software? Then look at the reasons below:
1. Accuracy
Unlike the traditional manual way of recording the employees’ work schedules, which led to many issues and errors, an automated attendance management system has eliminated such issues. Yes, it is popular, especially among business owners and HR departments, mainly because of its accuracy and reliability when it comes to time tracking and attendance. It allows the HR team to collect and log in data in real-time, and thus there are no chances of your employees meddling with the system. Thus automated attendance management software ensures accurate time records by minimizing the inevitable errors with manual data entry.
2. Cost Control
An attendance management software can control costs. How? It saves a huge amount of money by putting an end to inaccurate time reporting, buddy punching, absenteeism, tardiness, time abuse, and overpayment. A recent study shows that by automating the HR process with modern attendance management software, an organization can save $1,600 per employee. Yes, that’s true!
3. Efficiency
Tracking and controlling the attendance of your employees manually can be time-consuming, difficult, and costly as it requires more employees. In addition, it involves processing paper sheets and time cards, creating schedules, authorizing leave and overtime, creating payroll, and many other processes that take a lot of time. So, if you automate all these processes, it will save quality time. It will also allow your HR team to focus more on strategic tasks rather than wasting time on day-to-day work. It simply means that it is an aid to save both time and effort, resulting in higher productivity and revenues. But make sure you Hire Dedicated Developers who can help you implement the best system for attendance management of your company.
4. Flexibility
In this COVID-19 scenario, employees are now working from the office, from home, and in different regions. So, organizations need to utilize a range of clocking solutions such as cell phones, internet networks, swiping technologies, biometrics terminals, desktop readers, etc. Attendance management software will allow organizations to create a well-connected world and offer flexibility to employees no matter where they are located.
Read More: How to Build Custom Document Management Software for Your Enterprise?
5. Configuration:
Some attendance management solutions in the market can interact with any third-party attendance gear, such as swipe and biometrics, and, at the same time, can gather GPS-based attendance by using mobile applications. So, if your business needs such a solution that can track time and monitor attendance, you may develop personalized attendance management regulations according to your business needs and policies. It will allow you to configure each attendance shift with options to establish attendance cycles, mark-in/mark-out regulations, leave deductions, and optional holidays.
6. Real-Time Tracking
The latest cloud-based attendance management can track real-time attendance and automate payroll inputs. Thus it offers alternate payment plans and ensures that all data is available in real time. It allows HR managers to utilize ‘Planned vs. actual’ reports to make real-time adjustments to work schedules and direct staff activities.
7. Security
Most modern attendance management solutions are designed with high-security architecture. For instance, biometric solutions are considered the most dependable and secure system to prevent time theft, buddy punching, forgotten PINs and stolen ID cards, and other issues. So, If you prioritize security in your organization or firm, you must go for the best attendance management solution.
8. Insights
If you urgently need to get a rapid snapshot of all your employee or a specific group’s absences, whether planner or unplanned, attendance management can help you generate accurate reports with just a few clicks. You will get a detailed insight into hours worked, absenteeism, overtime, and a monthly summary report. It will enable the managers to proactively examine and adjust rules on leave, performance, compensation, and more with a single, reliable attendance data hub.
9. Workflow Management
With the help of an integrated attendance management solution, you can streamline various HR tasks such as payroll, leave, and performance assessment processes and improve data visibility. It automatically sends notifications and alerts to the managers for approval of early departures, overtime, leaves, and several other requests. It simply means that now employees do not need to communicate with anyone physically. Moreover, automated attendance management can also help manage calendars, assign tasks, and keep track of swift swaps in minimal time with just a few clicks.
10. Potentiality
Studies show that only 66% of employees who manually report their time on timesheets are accurate. Yes, manual processes are unauthentic. It frequently results in a significant financial burden for the companies. It is because some workers are paid more than the effort they have put in. But with automation technology, there is no such probability. It is a win-to-win solution for both the employees and the company, as both parties remain satisfied. So, no matter whether you handle a large or limited number of employees, the automated attendance management solution will enhance accuracy rates. Moreover, it can also provide useful information to help you make good business decisions and improve overall work efficiency.
Conclusion
Human beings cannot always be error-free. Again, their working efficiency also does not remain the same. But a machine can do it. So, when it comes to calculating and managing your employee’s attendance, working time, and leave, make sure you Hire Dedicated Web Developers from a reputed web development company to implement attendance management software. It will allow your HR team to calculate the accurate days and hours employees work.
